{"id":5650,"date":"2023-01-01T14:09:00","date_gmt":"2023-01-01T14:09:00","guid":{"rendered":"https:\/\/techlify.com\/techlifyhr\/?p=5650"},"modified":"2025-10-31T18:40:59","modified_gmt":"2025-10-31T18:40:59","slug":"managing-advances-deductions","status":"publish","type":"post","link":"https:\/\/techlify.com\/techlifyhr\/employee-information-system\/managing-advances-deductions\/","title":{"rendered":"Managing Advances\/Deductions"},"content":{"rendered":"\n<p>Salary advances are short-term loans given to employees that are deducted later from future salaries. The advance amount is deducted from the net income at the end of the month or over the forthcoming months.<br>Salary deduction refers to the<strong>&nbsp;<\/strong>amount withheld or cut by an employer from an employee&#8217;s earnings.<br>Techlify HRMS allows companies to provide such advances or make necessary deductions using this very convenient feature.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Guide &#8211; Advances<\/h2>\n\n\n\n<p><strong>Step 1:&nbsp;<\/strong>Go to Employees Module<\/p>\n\n\n\n<p><strong>Step 2:&nbsp;<\/strong>Find the employee you\u2019d like to add the advance for, and click on the view icon to view their profile.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1024x602.webp 1024w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-300x176.webp 300w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-768x451.webp 768w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1536x902.webp 1536w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4.webp 1588w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1024x602.png\" height=\"602\" width=\"1024\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1024x602.png 1024w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-300x176.png 300w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-768x451.png 768w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1536x902.png 1536w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4.png 1588w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" class=\"wp-image-5651 sp-no-webp\" alt=\"\" fetchpriority=\"high\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 3:&nbsp;<\/strong>Go to the&nbsp;<strong>Advances\/Deductions&nbsp;<\/strong>tab which can be found on the side menu bar of every employee\u2019s profile.&nbsp;<\/p>\n\n\n\n<p><strong>Step 4:&nbsp;<\/strong>Click on&nbsp;<strong>+New Advance&nbsp;<\/strong>to complete advance form.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-1024x501.webp 1024w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-300x147.webp 300w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-768x376.webp 768w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-1536x751.webp 1536w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3.webp 1897w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-1024x501.png\" height=\"501\" width=\"1024\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-1024x501.png 1024w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-300x147.png 300w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-768x376.png 768w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3-1536x751.png 1536w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adv-3.png 1897w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" class=\"wp-image-5652 sp-no-webp\" alt=\"\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 5:&nbsp;<\/strong>Select the date that the advance is being paid on.<\/p>\n\n\n\n<p><strong>Step 6:&nbsp;<\/strong>Enter the amount and\/or add any particulars.<br><strong>Step 7:&nbsp;<\/strong>Specify the deduction amount and date that will be used to repay this salary advance.<\/p>\n\n\n\n<p><strong>Step 8:&nbsp;<\/strong>If the salary advance will be paid in parts, click on&nbsp;<strong>+New Deduction&nbsp;<\/strong>to add the other payment dates.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-2.webp 697w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-2-280x300.webp 280w\" sizes=\"(max-width: 697px) 100vw, 697px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-2.png\" height=\"746\" width=\"697\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-2.png 697w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-2-280x300.png 280w\" sizes=\"(max-width: 697px) 100vw, 697px\" class=\"wp-image-5653 sp-no-webp\" alt=\"\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 9:&nbsp;<\/strong>Then click on&nbsp;<strong>Save.<br><\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Guide &#8211; Deductions<\/h2>\n\n\n\n<p><strong>Step 1:&nbsp;<\/strong>Go to Employees Module<\/p>\n\n\n\n<p><strong>Step 2:&nbsp;<\/strong>Find the employee you\u2019d like to add the deduction for, and click on the view icon to view their profile.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-1024x602.webp 1024w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-300x176.webp 300w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-768x451.webp 768w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-1536x902.webp 1536w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1.webp 1588w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-1024x602.png\" height=\"602\" width=\"1024\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-1024x602.png 1024w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-300x176.png 300w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-768x451.png 768w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1-1536x902.png 1536w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/adva-4-1.png 1588w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" class=\"wp-image-5654 sp-no-webp\" alt=\"\" loading=\"lazy\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 3:&nbsp;<\/strong>Go to the&nbsp;<strong>Advances\/Deductions&nbsp;<\/strong>tab which can be found on the side menu bar of every employee\u2019s profile.&nbsp;<\/p>\n\n\n\n<p><strong>Step 4:&nbsp;<\/strong>Click on&nbsp;<strong>+Deduction&nbsp;<\/strong>to complete deduction form.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-1024x502.webp 1024w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-300x147.webp 300w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-768x376.webp 768w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-1536x753.webp 1536w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2.webp 1890w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-1024x502.png\" height=\"502\" width=\"1024\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-1024x502.png 1024w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-300x147.png 300w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-768x376.png 768w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2-1536x753.png 1536w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-2.png 1890w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" class=\"wp-image-5655 sp-no-webp\" alt=\"\" loading=\"lazy\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 5:&nbsp;<\/strong>Select whether it\u2019s a&nbsp;<strong>One Time Deduction<\/strong>&nbsp;or a&nbsp;<strong>Recurring Deduction<\/strong>.<\/p>\n\n\n\n<p><strong>Step 6a:&nbsp;<\/strong>If it\u2019s a one time deduction, select the date the deduction will be taken out on.<strong>&nbsp;<\/strong>If it\u2019s a recurring deduction, select the start date the deduction will be taken out on.<\/p>\n\n\n\n<p><strong>Step 6b:&nbsp;<\/strong>If it\u2019s a recurring deduction, select end date.&nbsp;<\/p>\n\n\n\n<p><strong>Step 7:&nbsp;<\/strong>Enter the amount and\/or add any particulars.<\/p>\n\n\n\n<p><strong>Step 8:&nbsp;<\/strong>Then click on&nbsp;<strong>Save.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-3.webp 813w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-3-300x295.webp 300w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-3-768x755.webp 768w\" sizes=\"(max-width: 813px) 100vw, 813px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-3.png\" height=\"799\" width=\"813\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-3.png 813w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-3-300x295.png 300w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-3-768x755.png 768w\" sizes=\"(max-width: 813px) 100vw, 813px\" class=\"wp-image-5656 sp-no-webp\" alt=\"\" loading=\"lazy\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 9:&nbsp;<\/strong>Click on&nbsp;<strong>+Multi Deduction&nbsp;<\/strong>to add multiple deductions.&nbsp;<strong><em>Multi add will only work for non-recurring deductions.<\/em><\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5-1024x727.webp 1024w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5-300x213.webp 300w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5-768x545.webp 768w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5.webp 1164w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5-1024x727.png\" height=\"727\" width=\"1024\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5-1024x727.png 1024w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5-300x213.png 300w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5-768x545.png 768w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-5.png 1164w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" class=\"wp-image-5657 sp-no-webp\" alt=\"\" loading=\"lazy\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 10:&nbsp;<\/strong>Specify the deduction amount and date that will be taken out on and\/or add any particulars.<\/p>\n\n\n\n<p><strong>Step 11:&nbsp;<\/strong>Click on&nbsp;<strong>Add Deduction&nbsp;<\/strong>to add more deductions and repeat step 10.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><picture><source srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4-1024x344.webp 1024w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4-300x101.webp 300w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4-768x258.webp 768w,https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4.webp 1092w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" type=\"image\/webp\"><img src=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4-1024x344.png\" height=\"344\" width=\"1024\" srcset=\"https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4-1024x344.png 1024w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4-300x101.png 300w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4-768x258.png 768w, https:\/\/techlify.com\/techlifyhr\/wp-content\/uploads\/2024\/02\/ded-4.png 1092w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" class=\"wp-image-5658 sp-no-webp\" alt=\"\" loading=\"lazy\" decoding=\"async\"  > <\/picture><\/figure>\n\n\n\n<p><strong>Step 12:&nbsp;<\/strong>Then click on<strong>&nbsp;Save.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Salary advances are short-term loans given to employees that are deducted later from future salaries. The advance amount is deducted from the net income at the end of the month or over the forthcoming months.Salary deduction refers to the&nbsp;amount withheld or cut by an employer from an employee&#8217;s earnings.Techlify HRMS allows companies to provide such [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","inline_featured_image":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_joinchat":[],"footnotes":""},"categories":[34],"tags":[],"class_list":["post-5650","post","type-post","status-publish","format-standard","hentry","category-employee-information-system"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Managing Advances\/Deductions - TechlifyHR<\/title>\n<meta name=\"description\" content=\"Track and manage employee advances, loans, and deductions\u2014automated and transparent with TechlifyHR.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/techlify.com\/techlifyhr\/employee-information-system\/managing-advances-deductions\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Managing Advances\/Deductions - 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